The original document signed before a notary (the matriz) is kept in the notary’s protocol. What you receive are copies. If you need a new copy of a deed or want to use a notarial document in another country, we can help.
What you are signing
In this case you do not sign anything: you request the notary to issue a copy of a document from their protocol or to arrange an apostille. It helps to know the types of copy:
- Authorised copy (copia autorizada): has the same value as the original and is used for registration, submission to public authorities or proving a right.
- Simple copy (copia simple): for information purposes only.
- Electronic copy: sent electronically to registries, public authorities and other notaries.
Transactions and documents
Identity documents for the applicant are listed below, in the common section.
Requesting a copy of a deed
Authorised copies can be obtained by those who signed the deed, their heirs and anyone with a legitimate interest.
Documents
- Details of the deed: date, notary and, if known, protocol number.
- If you were not a party, documents proving your interest (for example, being an heir).
If the deed is old, it may be held in the district protocol archive. We will tell you how to request it.
Hague apostille
The apostille certifies the authenticity of the notary’s signature so that the document is valid in countries party to the Hague Convention. For notarial documents, it is issued by the Association of Notaries (Colegio Notarial).
Documents
- The original notarial document to be apostilled.
- The country where it will be used, to check whether an apostille is sufficient or legalisation is required.
Frequently asked questions
How long does a copy take?
If the deed is in our protocol, it is usually issued quickly. Call us and we will tell you how long it will take.
Does the document also need a translation?
It depends on the country and the receiving institution. Check whether they require a sworn translation.
Identity documents (common to all transactions)
Individuals
- Valid ID card, NIE or passport.
- Marital status and, if married, your matrimonial property regime (and any marital agreement deed).
- Foreign nationals need an NIE (foreigner identification number) for transactions with tax implications.
Companies
- Deed of incorporation and current articles of association, recorded at the Commercial Registry.
- The company’s tax ID (NIF).
- Deed appointing the director, or the representative’s registered power of attorney.
- Details for the beneficial ownership declaration.
If you act on behalf of someone else
- Authorised copy of the notarial power of attorney.
This information is for guidance only. Depending on the circumstances, the notary’s office may request additional documents.